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Run daily staff shuttle routes from a weekly roster, swap drivers in a click, track every run and invoice each client monthly.
Free for up to 2 vehicles. No card needed.
Employee transport management software plans and runs the daily staff shuttle (pick-and-drop) routes a company provides for its staff. With Odobase, each standing route is a recurring trip on a weekly roster: set it up once, let Odobase create the daily trips, swap drivers when someone is off, track every run, and invoice the client company at month end.
Weekdays, start time, route and default driver and vehicle define the whole duty.
See every route against every day of the week and change any cell.
Reassign one day or the rest of the contract; clashing days are skipped and reported.
Skip a public holiday or pause a route while the client’s office is closed.
Every run is a completed trip, ready to invoice to the client company.
Staff transport is repetitive by design: the same routes, at the same times, every working day, often for several client companies. What changes is who drives, which vehicle goes, which days are holidays, and when a contract starts or ends. A spreadsheet can hold the plan, but it cannot stop two routes being given the same van, and it cannot bill the client. Our guide shows how to run an employee transport roster without spreadsheets.
Create a recurring trip for each route: where it starts and ends, the weekdays it runs, the start time, the default driver and vehicle, and the contract’s start and end dates. Odobase creates each day’s run as a real trip ahead of time, so the driver sees it in the driver app and nobody else can book that van for the same time.
The roster shows every route against every day of the week. Change a driver for one day when someone is sick, or for the rest of the contract when routes are reshuffled. Skip public holidays, pause a route while a client’s office is closed, and resume it when they reopen.
Each run is a completed trip once it has been driven. At month end, select the client company and its completed trips and issue one invoice, with your company’s logo.
The same roster runs any regular route a customer books, not only staff shuttles. For routes for factories, hotels and associations, one-off transfers and group trips, see our passenger transport software; for school runs, see school transport.
Each one has its own page with the screens and the details.
Schedule trips, assign drivers and vehicles without double-booking, pause and resume round trips, and invoice completed work from one dashboard.
Set up a repeating duty once, such as a weekday staff shuttle, and manage every day of it from a weekly roster where drivers are swapped in a click.
Odobase Driver lets drivers sign in with a PIN, run assigned trips, record odometer readings, log expenses with receipts and get trip alerts.
Turn completed trips and hires into branded invoices, track what customers owe, and read profit and loss by month and by branch in Odobase.
GPS route monitoring from the driver's phone, with no tracker to fit. See running trips on a map, their speed and stops, and the route each one took.
A portal under your logo where customers sign in with a code, follow trips, accept quotes and download invoices, with corporate accounts for companies.
Send each passenger a link to a live trip page: status, route, the car on the map, the driver and the plate, with cancel, change and rating. No app, no login.
Practical answers to the questions operators ask most, with free templates and calculators.
2 min read
How staff transport contractors roster daily shuttle routes, create runs ahead, cover driver leave and holidays, and bill clients from completed runs.
4 min read
How to run a vehicle fleet in Excel, from the sheets and formulas you need to the warning signs that it is time to move to fleet management software.
By default 14 days ahead, adjustable from 7 to 60 days. Each day’s run is a real trip that blocks its driver and vehicle, and the driver sees it in the app when it is next up.
Open the roster, pick the day or days, and reassign to another driver. For “this and following”, Odobase moves every day where the new driver is free and lists any dates that clash.
No. Drivers see only the next run of each recurring route, so their list shows today’s work instead of weeks of identical trips.
Yes. Each route belongs to a customer, so you can run routes for several client companies side by side and invoice each one for its own completed runs.
Yes. Recurring trips are switched on in every new account, including the free plan, so you can set up your first routes before you pay for anything.
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Start free, add your vehicles and drivers, and schedule your first trip in minutes. Move to a paid plan when your fleet grows.
