How do you schedule a trip in Odobase?
You create a trip with a pickup address, an optional destination, the scheduled date and time, the customer and any notes, then assign a driver and a vehicle. Odobase plans the route and estimates the distance and driving time before the trip starts, so you can quote and schedule with real numbers.
Addresses autocomplete from your own recently used places first, so a depot or a regular customer’s office is one tap away, and from Google Maps places after that.
What happens between booking and completion?
Every trip moves through clear states: scheduled, active, completed, and when necessary cancelled or expired. The driver starts the trip from the Odobase Driver app with an odometer reading, and completes it with the closing reading. While it runs you can follow it live on the trip page.
Your team sees new and changed trips in the dashboard’s notifications, and the assigned driver gets a push notification on their phone when a trip is assigned to them or cancelled.
How do round trips and waiting time work?
Many jobs are two stretches with a gap in the middle: take a client to a meeting in the morning, bring them back in the evening. In Odobase the driver pauses the trip after the first stretch and resumes it for the second, recording the odometer each time.
While a trip is paused, its driver and vehicle are free for other work, which is often the most profitable part of the day. Distance and time on the trip exclude the pause, so the midday job’s kilometres are never counted twice.
How are trips invoiced?
A completed trip carries its fare, extra charges, driver charges and vehicle rent. When it is time to bill, you pick the customer and their completed trips and issue one invoice. Trip expenses such as fuel and tolls, logged by drivers with receipt photos, flow into your cost reports.
Does it handle regular, repeating trips?
Yes. For a duty that repeats every week, such as a staff pick-and-drop every weekday at 8:00, set it up once as a recurring trip and manage it from the weekly roster instead of creating each trip by hand.
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