Price lists with zones, surcharges and waiting time

How do zones and fixed routes work?

A zone is a circle you place on the map: an airport (with its code and terminals), an area such as a business district, or a whole city. A fixed-route rule prices a trip from one zone to another, one way or in both directions. For example, every transfer from the airport zone to the city-centre zone in a sedan can cost the same, whichever way the driver goes.

How are other trips priced?

A trip that matches no fixed route is priced by distance: a base fare, a distance included in it, and a rate for each tier beyond it, with a minimum fare. Hourly hire is priced by the hour, with a minimum number of hours, and day hire by the day. Each rule can be set for one vehicle class and one service type, so a minivan airport transfer and a sedan hourly booking follow different rules.

Which surcharges can you add?

Surcharges add to the base fare when their condition matches: a time window such as nights (it may cross midnight), weekdays, a date range, a pickup zone or a drop-off zone, an airport fee, and last-minute bookings. Each is a percentage or a fixed amount. Percentages always apply to the base fare, never to each other, so two surcharges never multiply.

What about extras, stops and returns?

Extras such as child seats or meet and greet are priced per booking, per unit or per hour. A price list also sets a fee for each extra stop, a discount for a return trip, and whether its prices include tax. One rounding step for the whole company keeps final prices tidy.

How is waiting time handled?

Each price list sets the free waiting minutes for a pickup, with a separate, usually longer allowance for airport pickups. The time is counted from the booked pickup time. Once the free time has run out, a no-show can be recorded on the trip.

Can each client have its own prices?

Yes. A corporate client can have its own rate card, valid between a start and an end date. Where a client has none, the branch’s default list applies, and then the company’s. Rate cards apply to the bookings your office makes and to the client’s bookings in the customer portal. The public booking form uses your standard prices.

Can staff change a calculated price?

Yes, if their role allows it. They enter a reason, and every override is written to the audit log. Before a price list goes live, the “Test a price” panel prices a sample trip and shows the full breakdown, the rule that matched and every surcharge applied. The price then flows onto the invoice with the trip.