# Odobase: Fleet management software for car rental and transport companies > Fleet management software for car rental, chauffeur and transport companies. Schedule trips, dispatch drivers and invoice customers. Start free. URL: https://odobase.com/ Last updated: 2026-10-17 **Your whole fleet, one dashboard.** Book trips, dispatch drivers and invoice the work, from one place instead of spreadsheets and group chats. ## What is Odobase? Odobase is fleet management software for car rental, chauffeur and transport companies. Dispatchers schedule trips and assign drivers and vehicles without double-booking, drivers run each trip from an app for Android and iPhone that records distance and expenses, and the office turns completed trips into invoices and profit-and-loss reports. ### At a glance - **Built for:** Car rental, chauffeur and limousine, employee transport and tour operators - **Works on:** A web dashboard for the office and an app for drivers on Android and iPhone - **Languages:** English, Spanish, French, Italian, Arabic and Urdu, right to left for Arabic and Urdu - **Tracking:** GPS from the driver's phone while a trip runs, with no hardware to fit - **Units and currency:** Odobase records distance in kilometres, and each company sets its own currency and time zone. - **Plans:** Free Starter plan, then Growth at $50 and Business at $149 a month ## Everything your fleet runs on From the first booking to the paid invoice, one system for the office and one app for the drivers. - [Trip management](https://odobase.com/features/trip-management): Dispatch trips without double-booking - [Recurring trips and roster](https://odobase.com/features/recurring-trips-roster): Repeating duties on a weekly roster - [Self-drive hire](https://odobase.com/features/self-drive-hire): Rent cars out by the hour or the day - [Vehicles and maintenance](https://odobase.com/features/vehicle-maintenance): Every vehicle and its service history - [Driver app](https://odobase.com/features/driver-app): Trips, odometer and receipts on Android and iPhone - [Invoicing and accounting](https://odobase.com/features/invoicing-accounting): Invoices, receivables and profit and loss - [Live trip tracking](https://odobase.com/features/live-trip-tracking): Follow running trips on a map - [Customer portal](https://odobase.com/features/customer-portal): Clients see their trips, quotes and invoices - [Price lists](https://odobase.com/features/price-list): Every booking priced by your own rules - [Trip tracking link](https://odobase.com/features/trip-tracking-link): A live trip page your passenger opens - [Booking form and quotes](https://odobase.com/features/booking-form): Take priced bookings on your own website [All features](https://odobase.com/features) ## Which fleets use Odobase? Rental desks, chauffeur services, employee transport and tour operators run their day on it. ### Industries - [Car rental](https://odobase.com/industries/car-rental): With-driver and self-drive, one calendar - [Chauffeur and limousine](https://odobase.com/industries/chauffeur-limousine): Dispatch, waiting time, corporate billing - [Employee transport](https://odobase.com/industries/corporate-employee-transport): Daily staff shuttle routes on a roster - [Tour and travel](https://odobase.com/industries/tour-travel-operators): Transfers, tours and multi-stop days - [Airport transfers](https://odobase.com/industries/airport-transfers): Zone prices, flight numbers, live trip links - [Bus and coach hire](https://odobase.com/industries/bus-coach-hire): Charters, group quotes and invoicing - [School transport](https://odobase.com/industries/school-transport): School runs on a term-time roster ### Use cases - [Airport transfers](https://odobase.com/features/trip-management): Pickups booked to the minute, with the driver, vehicle and fare on one trip record. - [Corporate accounts](https://odobase.com/features/invoicing-accounting): One invoice per client for the month, built from the trips you completed. - [Hotel transfers](https://odobase.com/industries/tour-travel-operators): Scheduled runs between hotels, stations and venues, booked ahead and assigned in one place. - [Multi-day tours](https://odobase.com/industries/tour-travel-operators): Round trips with waiting time and extra charges recorded on the booking. - [Self-drive rentals](https://odobase.com/features/self-drive-hire): Hand a car over, record the odometer, and bill overtime and extra distance on return. - [Employee shuttles](https://odobase.com/features/recurring-trips-roster): A weekly roster of daily routes, with a driver you can swap for a single day. [See all industries](https://odobase.com/industries) ## How does Odobase work? Odobase connects the office and the road in four steps. 1. **Add your fleet:** Enter your vehicles, invite your office team and add your drivers by phone number. 2. **Book the work:** Schedule trips with a pickup, destination, customer and time, or reserve a vehicle for self-drive hire. Odobase refuses a booking that would put a driver or vehicle in two places at once. 3. **Drivers run the trip:** Each driver sees their assigned trips in the [Odobase Driver app](https://odobase.com/features/driver-app), starts the trip with an odometer reading, logs expenses with receipt photos and completes it when the job is done. 4. **Get paid and see the numbers:** Turn completed trips and hires into invoices, track what customers owe, and read profit and loss by month and by branch. ## See it in action The screens your office works in every day, from the first booking to the paid invoice. - **Every trip for the day on one board** — See today's trips by status, from scheduled to completed. When you assign a driver and a vehicle, Odobase offers only those free at that time, so the same car is never promised twice. ([Trip management and dispatch](https://odobase.com/features/trip-management)) - Scheduled, active, completed and cancelled trips at a glance - Only drivers and vehicles free at that time are offered - **Follow a running trip on the map** — The driver's phone records the route while a trip runs, about every 30 seconds. The office follows it on the map, and the recorded route stays with the trip. ([Live trip tracking](https://odobase.com/features/live-trip-tracking)) - No GPS box to buy or fit - The planned route beside the route actually driven - **Every vehicle, its trips and its upkeep** — Each vehicle keeps its photos, odometer, trips, expenses and maintenance history in one record, so you know which cars are free and what each one costs to run. ([Vehicle management and maintenance](https://odobase.com/features/vehicle-maintenance)) - Service records with the date, the work done and the cost - Active, on hire, in maintenance and retired at a glance - **Invoices built from completed work** — Pick a customer, link their completed trips as invoice lines, and issue one invoice with your logo. Odobase keeps track of what is draft, issued and paid. ([Invoicing and accounting](https://odobase.com/features/invoicing-accounting)) - One invoice for a month of trips - Draft, issued and paid at a glance - **Profit and loss by month and by branch** — Revenue from trips sits beside expenses, maintenance and overheads, so you can read profit and loss for each month and compare your branches. ([Accounting reports](https://odobase.com/features/invoicing-accounting)) - Every branch in its own column - Maintenance costs counted against each vehicle ## Why switch from spreadsheets and group chats? Spreadsheets and group chats work until two bookings land on the same car, a fuel receipt goes missing or a customer disputes the distance on an invoice. Odobase keeps one record of every trip, from booking to payment. - **[No double-booking](https://odobase.com/features/trip-management):** A driver or vehicle already on a trip cannot be assigned to another trip at the same time. - **Every trip, booking to payment:** Scheduled, active, paused and completed. Each trip keeps its history, charges and expenses from the first booking to the invoice. - **[Distance you can prove](https://odobase.com/features/live-trip-tracking):** Start and end odometer readings, plus the route recorded by the driver app, sit on every trip. Odobase records distance in kilometres, and each company sets its own currency and time zone. - **[Receipts in one place](https://odobase.com/features/driver-app):** Drivers photograph expenses as they happen, and each receipt is attached to the trip it belongs to. - **[Invoices in minutes](https://odobase.com/features/invoicing-accounting):** Link a customer's completed trips to one invoice and issue it with your logo. - **Your team's language:** Anyone on your team can switch the dashboard between English, Spanish, French, Italian, Arabic and Urdu, with right-to-left layouts for Arabic and Urdu. ### Odobase in numbers - About 30 seconds between GPS points while a trip is running. - 14-day full refund on new subscriptions. - 5 vehicles free on Starter, no card needed. - 6 dashboard languages. ## An app your drivers will actually use Drivers sign in to the Odobase Driver app with their phone number and a 4-digit PIN. They see their trips, start and finish each one with an odometer reading, and log expenses with a photo of the receipt. - **Location only during a trip:** The app records location while a trip is running and stops when the trip ends. - **Sign in with a PIN:** A driver signs in with their phone number and a 4-digit PIN. If they forget it, a code sent over WhatsApp resets it, or the office sets a new one. [Get Odobase Driver on Google Play](https://play.google.com/store/apps/details?id=app.odogrid.driver) [Get Odobase Driver on the App Store](https://apps.apple.com/app/id6815033146) ## Pricing that grows with your fleet Start free on Starter. Every plan has the same features, with every module switched on from the start; plans differ only in how many vehicles, drivers, team members and branches they cover. ### Starter For a small fleet getting off spreadsheets. - Free - Team members: 2; vehicles: 5; drivers: 5; branches: 1 - Trip scheduling, dispatch and live tracking - Vehicles, drivers and maintenance records - Invoices, expenses and accounting reports - Team roles and permissions - Odobase Driver app for Android and iPhone [Start free](https://fleet.odobase.com/register) ### Growth For a growing rental or transport business with a team in the office. - $50 per month - $480 per year ($40 per month) - Team members: 5; vehicles: 20; drivers: 5; branches: 2 - Everything in Starter - 5 team members, 20 vehicles, 5 drivers - Run 2 branches from one account [Get started](https://fleet.odobase.com/register) ### Business For established fleets running several branches. - $149 per month - $1,430 per year ($119.17 per month) - Team members: 10; vehicles: 100; drivers: 30; branches: 5 - Everything in Growth - 10 team members, 100 vehicles, 30 drivers - Run 5 branches from one account [Get started](https://fleet.odobase.com/register) [Compare plans in detail](https://odobase.com/pricing) ## Frequently asked questions ### Is there a free plan? Yes. Every new account starts on the free Starter plan, which covers up to 5 vehicles, 5 drivers and 2 team members. Move to [Growth or Business](https://odobase.com/pricing) when your fleet grows. ### Do my drivers need a smartphone? Yes, an Android phone or an iPhone. Drivers use the Odobase Driver app and sign in with their phone number and a 4-digit PIN. A forgotten PIN is reset with a code sent over WhatsApp, or the office sets a new one from the dashboard. ### Can I manage self-drive rentals as well as chauffeured trips? Yes. [Self-drive hire](https://odobase.com/features/self-drive-hire) handles vehicles rented without a driver. It shares availability with trips, so a car on hire is never assigned to a trip at the same time. ### Which languages does Odobase support? The Odobase dashboard is available in English, Spanish, French, Italian, Arabic and Urdu, with full right-to-left layouts for Arabic and Urdu. Anyone on your team can switch between them at any time. ### Is my company's data kept separate from other customers? Yes. Every company's records are isolated from every other company's, and the data you enter belongs to you. See our [privacy policy](https://odobase.com/privacy-policy). ### Can I cancel at any time? Yes. You can cancel a paid plan at any time, and new subscriptions can be refunded in full within 14 days of the first payment. See the [refund policy](https://odobase.com/refund-policy). ## Get the Odobase Driver app Drivers install the app for free on Android or iPhone and sign in with the phone number you added and a 4-digit PIN. - [Get Odobase Driver on Google Play](https://play.google.com/store/apps/details?id=app.odogrid.driver) - [Get Odobase Driver on the App Store](https://apps.apple.com/app/id6815033146) ## Run your whole fleet from one place Start on the free Starter plan. No card is needed, and you can move to a paid plan when your fleet grows. [Get started free](https://fleet.odobase.com/register)